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Policies and Regulations of the AIU Alumni Association

Article 1. OFFICIAL DESIGNATION

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This association is named the AIU Alumni Association, which is affectionately called "GLOBAL ARCH."

Article 2. HEAD OFFICE

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The head office of this association is located on the campus of Akita International University (AIU): 193-2 Okutsubakidai, Yuwa-Tsubakigawa, Akita, 010-1211 Japan. Branch offices shall be set up there and abroad, if necessary.

Article 3. OBJECTIVES

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This association aims to contribute to the development of AIU and to the international and local communities as well as to promoting mutual friendship among its members.

Article 4. SERVICES

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In order to fulfill the objectives mentioned in the previous article, this association shall implement the following services, which are aimed to:
(1) establish closer ties between AIU and members as well as among members;
(2) contribute to the development of AIU;
(3) cooperate actively with the projects implemented by AIU;
(4) provide moral and physical support to the students enrolled at AIU;
(5) manage and update information about members;
(6) fulfill the objectives through any other aims listed above.

Article 5. MEMBERSHIP

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Membership shall consist of the following members:
(1) Regular Members
(2) Associate Members
(3) Patron Members
(4) International Members
(5) Honorary Members
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The Regular Members shall be graduates of AIU
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The Associate Members shall be degree-seeking students at AIU who are to be Regular Members after graduating from AIU.
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The Patron Members shall be those who qualify in one of the criteria below and support the objectives of this association.
(1) Have or had membership in AIU(excluding the Regular Members mentioned above)
(2) Have or had been a faculty or staff member of AIU
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The International Members shall be exchange students who have or had membership in AIU and support the objectives of this association.
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The Honorary Members shall be those who contributed a great deal to AIU or to this association and who were recommended in the Executive Meeting and approved in the General Meeting.

Article 6. EXCLUSION FROM MEMBERSHIP

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A member shall lose eligibility to be a member of this association upon violation of the honor of AIU and violation of the order of this association. The decision shall be made at the General Meeting.

Article 7. EXECUTIVES

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This association shall have the following Executives:
(1) President: 1
(2) Vice-President: not more than 4
(3) Secretary: not more than 20
(4) Controller: 2

Article 8. TENURE FOR EXECUTIVES

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Tenure for the Executives shall last for three fiscal years. No rules and regulations shall be provided with regard to reappointment.
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The term of an Executive appointed in a supplementary election shall last for the remainder of his or her predecessor's term.
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The Executives have an obligation to be in the position until their successor is appointed in a subsequent election.

Article 9. ELECTION OF EXECUTIVES

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The Executives shall be elected from among those who support the philosophy and ideology of this association and contribute to its activities:
(1) President, Vice-Presidents, and Controllers shall be elected in the Executive Meeting and shall have the approval of the General Meeting. The President shall be a Regular Member. The Vice-Presidents and the Controllers shall be Regular Members or Associate Members.
(2) The Secretaries shall be selected at the Executive Meeting and announced in the General Meeting.

Article 10. RESPONSIBILITIES AND AUTHORITIES OF THE EXECUTIVES

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The responsibilities and authorities of each Executive shall be as follows:
(1) The President shall represent this association and organize the Executive Board.
(2) The Vice-Presidents shall support the President. If, for any reason, the President is unable to organize the association, the Vice-Presidents shall perform in the President's position.
(3) The Secretaries shall perform their work by sharing it.
(4) The Controllers shall inspect the accounts of this association.

Article 11. EXECUTIVE BOARD

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This association shall have its Executive Board.
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The Executive Board shall consist of the President, Vice-Presidents, Secretaries and Controllers as stipulated in Article 7, with the President assembling the Board Members.
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The Board Members shall discuss items listed below:
(1) Right to make decisions regarding the budget and audit of the association.
(2) Right to hold and organize the General Meeting.
(3) Right to revise and change the rules of this association.
(4) Right to elect Executives as stipulated in Article 7.
(5) Right to recommend each Honorary Member.
(6) Other important items.
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The Executive Board Meeting shall be assembled once a year in principle. Agenda for the meeting shall be approved by the agreement of a majority of the Board Members. However, when revising or changing any of the rules of the association, it is necessary to gain approval of two-thirds of the Board Members.

Article 12. RECALL OF AN EXECUTIVE

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If any of the cases below applies to an Executive, the President may expel him or her from the Executive Board with the decision at the Executive Board Meeting and the approval at the General Meeting.
(1) Violation of the honor of AIU and action against the objectives of this association.
(2) Any other inappropriate behavior as determined by the Board Members of this association.

Article 13. GENERAL MEETING

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This association shall hold the General Meeting once a year. Additional General Meetings can be convened in case the Board Members recognize that they are necessary at the Executive Board Meeting.
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The General Meeting shall be held for the purposes of:
(1) Reporting association affairs
(2) Ratifying the budget and expenditures
(3) Ratifying the Executives and the Honorary Members
(4) Ratifying anything else which is necessary
(5) Promoting mutual friendship among members
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The President shall serve as the chairperson of the General Meeting. Ratifications in the General Meeting shall be obtained with the agreement of more than half of the Regular Members present. In case of a tie vote, the chairperson shall decide.
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The General Meeting shall be convened on the initiative of the chairperson. In convening the General Meeting, the date and place must be announced to all members through appropriate means.

Article 14. BUDJET AND MEMERSHIP FEE

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The budget necessary for the operation of this association shall be funded by membership fees, donations, and other sources of income.
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For the Regular Members, the life-time membership fee shall be 20,000 yen, which shall be paid upon admission to AIU. The collection of the membership fee shall be delegated to AIU.
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Any person who has not paid a membership fee shall pay the fee while he or she is enrolled at AIU or after he or she graduates.
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In principle, once received by the association, no membership fee shall be refunded.
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For the Patron Members, the life-time membership fee is 10,000 yen, which shall be paid upon admission to this association. Additionally, even when a student who had paid the life-time membership fee for the Regular Members drops out and becomes a Patron Member, the difference in fees shall not be refunded.
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For the International Members, the life-time membership fee shall be 2,000 yen, which shall be paid upon admission to AIU.
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The Honorary Members shall not be obliged to pay a membership fee.

ARTICLE 15. ACCOUNTING

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The fiscal year of this association starts on April 1st and ends on the last day of March the next year.
2 The account budget and final accounts of this association must be reported to its members at the end of the fiscal year in an appropriate manner.

ARTICLE 16. HEAD OFFICE

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The Head Office shall be placed to oversee the official work of this association.
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A Director will be assigned at the Head Office; however, one assistant can be assigned, if necessary.
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The Director shall be appointed by the President of this association.
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The Director shall be responsible for the Head Office.

ARTICLE 17. IMPROVEMENT OR ELIMINATION OF A REGULATION

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Improvement or elimination of a regulation shall be handled by the Board Members of the Executive Board and reported at the General Meeting.

SUPPLEMENTARY PROVISION

These policies and regulations shall become effective from March 21, 2008.